Free consultation

Part-time Admin

We'll take some of the load off your team.
We’ll provide you with additional resources.
You’ll receive knowledge transfer.
We’ll make the seemingly impossible happen in HubSpot.

Check to see if you need
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What to Choose

Own resources × HubSpot Partner

After more than 7 years of working with HubSpot and a decade of implementing IT systems , we know what makes for a good decision.

Part-time Admin

Our goal is to help you make a decision

First, we'll explain your options. What are the possible ways to work with us?

Subscription
Project Assignments
Implementation of Additional Modules
Ad-hoc Support
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What is it all about? Who is it for?

SUBSCRIPTION

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Recommended if you rely on HubSpot for your key processes. Benefits:

  • The SLA guarantee gives you peace of mind,

  • you receive high-priority customer support,

  • andyou no longer have to worry about the person responsible for HubSpot being on vacation or on sick leave.
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A subscription model offers the greatest scope for innovation because:

  • Our team knows it has the freedom to analyze your website and make recommendations for improvement,

  • We monitor its performance and implement changes ourselves—not only after you’ve lost 100 leads and realize it a month later.
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This billing method can be a helpful tool for your CRM Manager:

  • The greatest impact is achieved when someone on the inside leads projects and sets priorities,

  • our team carries out the tasks, which allows for rapid system development.

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Hours billed quarterly:

  • If you don't use your contracted hours, they'll roll over to the following months,

  • you have three months to use them,

  • this allows you to take advantage of this beneficial form of collaboration, even if your assignments are irregular.

Subscription - Summary

Lowest price per hour

The more hours in your subscription plan, the better the hourly rate
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High SLA

Guaranteed team availability
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Fastest operating speed

We complete tasks immediately, without any additional paperwork

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Dedicated team

Our expert can get to know your business as well as if he or she were working for you
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Not recommended when:

Only for occasional needs

This isn't a good option if you need support less than once a month
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Not recommended when:

You have a large in-house team

You have dedicated CRM staff who are supported by the IT team

What is it all about? Who is it for?

DESIGN PROJECTS

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Recommended when HubSpot is managed in-house:

  • Velmanta complements the team's expertise,

  • unusual and challenging projects,

  • high team workload, or unforeseen circumstances requiring temporary support.
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Project-based tasks shift the responsibility for innovation to the customer because:

  • We consult with the client on their ideas and provide a project estimate;

  • monitoring the portal and implementing corrective measures remain the client’s responsibility, which increases the workload on their team.
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This form of collaboration complements your CRM Manager

  • The person on your team leads projects and carries them out independently,

  • our team steps in for large-scale initiatives and complex projects.
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Hours are billed on a project basis:

  • We provide quotes only for larger projects,

  • payment is usually made after the project is delivered,

  • and each project requires additional time for administrative tasks.

PROJECT ASSIGNMENTS - Summary

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A more favorable rate for a larger project

The larger the project, the better the hourly rate
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A one-time investment

No fixed cost
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Your team continues to handle day-to-day tasks

Having a competent person on staff makes it possible to handle most day-to-day operations.

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Velmant's Dedicated Team

The project is carried out by a dedicated team from start to finish
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Not recommended if:

you do not have internal resources.

Ongoing tasks must be carried out internally.
We are implementing a specific project.

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Not recommended when:

the frequency of projects is high

It's better to handle recurring jobs on a subscription basis, because the hourly rate is lower

What is it all about? Who is it for?

IMPLEMENTATION OF ADDITIONAL MODULES

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Recommended when the implemented HubSpot suite does not fully meet expectations:

  • You don't have time to study HubSpot's pricing, but a 30-minute meeting will help you make a decision,

  • Focus on your business, and we’ll handle the implementation,

  • recommendations for processes that have helped our clients scale their businesses.
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New module—highly innovative

  • When implementing a new module, we always analyze all the tools the client should use,

  • the scope of implementation often includes an audit of current processes and their integration with the new module.
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CRM Manager not required

  • A decision-maker on the client side is required, but a dedicated CRM Manager is not necessary

  • A detailed implementation plan, a team, and objectives—all of this is carried out within this collaboration model.

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Hours billed on a project basis

  • We provide a quote for the implementation project,

  • we develop a customized project plan and discuss it with the client’s team,

  • any changes to the project are subject to additional charges

IMPLEMENTATION OF ADDITIONAL MODULES - Summary

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A more favorable rate with greater adoption

Implementations of the entire module are typically large-scale projects with a favorable hourly rate.
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Know-how shared between implementations

By implementing the entire HubSpot module with Velmanta, you avoid the common mistakes made by in-house teams.

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A Smooth Transition to New Processes

Our experience allows us to integrate a new module into your business processes seamlessly.

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Dedicated team

The project is carried out by a dedicated team from start to finish
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Not recommended when:

your experienced team only needs consultation

This implementation is, by design, a large-scale project. It is better to provide implementation support on an ad hoc, hourly basis.

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Not recommended when:

we determine that the new module is not needed

Yes, that's a realistic scenario. Our expertise with HubSpot often allows us to implement processes without increasing licensing costs.

What is it all about? Who is it for?

AD-HOC SUPPORT

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Recommended if you have a competent team that:

  • requires only periodic consultations,

  • needs an additional opinion,

  • has several concurrent projects and needs short-term support,

  • wants to accelerate adoption and expand knowledge of new HubSpot solutions.
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Support calculated based on:

  • the actual hours worked on the task,

  • a fixed hourly rate, which is usually higher than in other forms of compensation.

AD-Hock SUPPORT - Summary

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No Commitments and Flexibility

You use the hours only when there is a genuine need.
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Access to expert knowledge and know-how without the need for capital investments

Despite the higher hourly rate, consultations often result in significant savings.

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No or low SLAs

Response time depends on the team's current availability

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Highest price

Individual hours require returning to a specific portal or process. Even if it's a short task, it ends up taking us more time.

FREQUENTLY ASKED QUESTIONS

FAQ

A subscription plan is ideal when HubSpot requires regular maintenance, quick responses, and continuous development. Choose a project-based contract for a larger, self-contained initiative. Implementing an additional module makes sense when you need new HubSpot features. Ad hoc support is best for one-time consultations and occasional tasks.

FREE CONSULTATION

We want to know as much as possible o Your business

Over the years of working with HubSpot, we've developed best practices that we share with our clients.

We treat each client individually, and EVERYONE is important to us.

That’s why you won’t find generic marketing presentations or cookie-cutter implementation plans that we apply to every company.

We’ll treat you as an individual, understand your business, and recommend the best solutions on the market